Session check-ins are great for tracking attendance to your event’s sessions whether for continuing education (CE) credits or for measuring community engagement. NOTE: This is only available to attendees that have been loaded into the admin console and have signed into the app.
To create a session check-in you will need to "Enable Check-Ins" on a session.
- Go to the "Sessions" page of your event and click on a session.
- Click on "Enable Check-Ins"
You will be taken to the "Activities & Check-Ins" tab, where you can define the check-in details. The event name, session name, date and time that you selected will be filled in based on the session information.
- Check the "Active Activity" box, so that the check-in will appear in the app.
- Click on "Add Check-In Roles". NOTE: The 'Attendee' and 'Speaker' roles are added automatically.
- Type the role you are looking for in the search box.
- Check the box to the left of the role and click on "Select". Then click 'Save'. NOTE: We suggest also adding 'Logged In' and 'Administrator'.
- “Early Check-In” - Enter the number of minutes before the start of an activity that a person can check in. This field is an optional field that can provide a ‘window’ for attendees to check-in early to an event and be recorded in the system. NOTE: The check in button in app only appears during this window.
- “Late Check-In” - Enter in the number of minutes after the end of an activity that a person can check in. This field is an optional field that can provide a ‘window’ for attendees to still check-in and be recorded in the system even if they are late.
- Enter the number of “Credits or Points” for checking in/attending the event (optional). These can be whole or partial numbers.
- Select from three different options in the drop down arrow for a “Check-In Method” and “Check-Out Method”. Check-out method is an optional step if you wish to ensure that an attendee stayed for the entire session. NOTE: You do not have to select the same option for both check-in and check-out.
- User enters a code - you can use the auto-generated code, enter in your own code (can be alpha numeric), or select "Generate New Code" for a new code.
- User scans a QR code - you can use the auto-generated QR code or select "Generate New Code" for a new QR code. You will also have the option to click on "Download Code" to print off and post where attendees can scan the code to check-in to your session.
- User shows QR code id - this is a phone-to-phone scan, which is considered the most secure method to check-in. When this option is selected, the attendee will select 'Check In' on the app and a QR code will appear on their phone. It will then need to be scanned by an event manager or administrator.
- Once you have made all your selections, click on "Save" in the top right corner. NOTE: If you change or regenerate a new code, you must save again and then print off or note the new code to ensure proper check in for your event.
- Your session check-in will now appear in two places for easy attendee check-in: under the Activities & Check-Ins content button you create on the home page and under the session's details page.