A great example of an activity check-in on the community side is creating a check-in for a workshop, meeting, or gamification such as a scavenger hunt. You will need to create an activity for each check-in. We also recommend adding a feature button linked to the 'Activities & Check-Ins' page.
Activities & Check-Ins Feature Button Creation
- Click on a gray bar next to an existing feature button.
- Click the top green circle with the + in it to add a feature button above the one you selected or click the bottom green circle with the + in it to add a feature button below the one you selected.
- Link To- Click on the drop-down arrow and select “Activities & Check Ins”.
- Title- Enter a title for your activity feature button.
- Subtitle- This is an optional field, located below the title.
- Icon- Click on the “Edit” button to select an image or icon to upload.
- Role- Click on the drop-down arrow to select who you want to have access to this feature button (Public, Logged In or Membership)
- Click "Save" in the top right corner when complete.
Community/Membership Activity Creation
You will need to create an activity for each individual check-in you want to have.
- Click on the "Activities & Check-Ins" tab on the far left menu.
- Click on "+ New Activity".
- Enter an activity name and location.
- To make activity visible in the app check the box next to "Active Activity (Activity will be visible in app).
- Enter a description of the activity.
- Select “Virtual or In Person Event”.
- Select a “Time Zone” if you selected in person event. NOTE: If you select “Virtual”, then you will not select a time zone.
- Select a “Start Date & Time”. NOTE: The check in button in app only appears during this window.
- “Early Check-In”- The number of minutes before the start of an activity that a person can check in. NOTE: This is typically only used for session check-ins.
- Select a “End Date & Time”.
- “Late Check-In”- The number of minutes after the end of an activity that a person can check in. NOTE: This is typically only used for session check-ins.
- Enter the number of “Credits or Points” for checking into the activity (optional). These can be whole or partial numbers.
- Select from three different options in the drop down arrow for a “Check-In Method” and “Check-Out Method”. NOTE: You do not have to select the same option for both check-in and check-out. You also do not have to create a "Check-Out Method".
- User enters a code- you can use the auto-generated code, enter in your own code (can be alpha numeric), or select "Generate New Code" for a new code.
- User scans a QR code- you can use the auto-generated QR code or select "Generate New Code" for a new QR code. You will also have the option to click on "Download Code" to print off and post where attendees can scan the code to check-in to your event.
- User shows QR code id- this is a phone-to-phone scan, which is considered the most secure method to check-in. When this option is selected, the user will select the 'Check In' button on the activity in the app and a QR code will appear on their phone. This will need to be scanned by an event manager or administrator.
- Once you have made your selections, click on "Save" in the top right corner and your activity will now appear in the Activities & Check-Ins button you created on the membership home page. NOTE: If you change or regenerate a new code, you must save again and then print off or note the new code to ensure proper check in for your activity.
Add Check in Roles
- Click on "Check-in Roles" tab
- Click on "Add Check-In Roles" to search for a role. NOTE: We suggest adding 'Logged In' and 'Administrator', as well as any relevant membership roles.
- Choose a role by clicking on it > click 'Select' > and then click 'Save'. Repeat to add additional roles.