An event activity check-in is a great way to track attendance for your event. Check-Ins through your app can expedite or even replace a check-in or registration table. NOTE: This is only available to attendees that have been loaded into the admin console and have signed into the app.
Feature Button Creation
You will first need to create an "Activities & Check-Ins" feature button on your event home page.
- On the far-left menu, click on “App Designer”
- Click on the event to that you want to create the button on to open that event's home page.
- Click on a gray bar next to an existing feature button.
- Click on a green circle with the + in it to add a feature button.
- Link To- Click on the drop-down arrow and select “Activities & Check Ins”.
- Title- Enter a title for your activity feature button.
- Subtitle- This is an optional field, located below the title.
- Icon- Click on the “Edit” button to select an image or icon to upload.
- Role- Click on the drop-down arrow to select who you want to have access to this feature button (Public, Logged In or Attendee
- Click "Save" in the top right corner when complete
Event Activity Creation
After you have created your activities & check-ins feature button, you will need to "Enable Check-Ins" for your event.
- Select your event from the "Events" tab.
- On the "Details" page make sure you enter the "Event Name", "Start Date", "End Date" and "Time Zone" of where the event is being held are all properly documented. This is important for creating a check-in.
- Make sure the "Active Event" box is checked to make the event active in the app.
- Click the “Enable Check-Ins” box at the top of the details page.
You will be taken to the "Activities & Check Ins" tab, where you will define the check-in details. The event name and start/end date and times will be populated based on the event information.
- Click on the 'Activity' tab to edit the information. You will have the option to add a description. NOTE: This will not change your top-level event information; this only provides the content under the particular check-in.
- Click on "Add Check-In Roles". NOTE: The 'Attendee' and 'Speaker' roles for the event are added automatically.
- Either scroll through the list to find a role or type the role you are looking for in the search box.
- Check the box to the left of the role and click on "Add". NOTE: We also suggest adding 'Logged In' and 'Administrator'.
- “Early Check-In” - The number of minutes before the start of an activity that a person can check in. This field is an optional field that can provide a ‘window’ for attendees to check-in early to an event and be recorded in the system. NOTE: This is typically only used for session check-ins. The check in button in app only appears during this window.
- “Late Check-In” - The number of minutes after the end of an activity that a person can check in. This field is an optional field that can provide a ‘window’ for attendees to still check-in and be recorded in the system even if they are late. NOTE: This is typically only used for session check-ins.
- Enter in the number of “Credits or Points” for checking in/attending the event (optional). These can be whole or partial numbers.
- Select from three different options in the drop down arrow for a “Check-In Method” and “Check-Out Method”. Check-out method is an optional step if you'd like to ensure an attendee stayed for the entire event. NOTE: You do not have to select the same option for both check-in and check-out.
- User enters a code - you can use the auto-generated code, enter in your own code (can be alpha numeric), or select "Generate New Code" for a new code.
- User scans a QR code - you can use the auto-generated QR code or select "Generate New Code" for a new QR code. You will also have the option to click on "Download Code" to print off and post where you wish for attendees to scan the code to check-in to your event.
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- User shows QR code id - this is a phone-to-phone scan, which is considered the most secure method to check-in. When this option is selected, the attendee will select 'Check in' on the app and a QR code will appear on their phone. This will need to be scanned by an event manager or administrator.
- Once you have made all your selections, click on "Save" in the top right corner. NOTE: If you change or regenerate a new code, you must save again and then print off or note the new code to ensure proper check in for your event.
- Your new event/conference check-in will now appear in two places for easy attendee check-in: at the bottom of the event home page and under the 'Activities & Check-Ins' button you created on the home page.